Hokie Helpers

Hokie Helpers at move in 2018


Hokie Helpers represent the Virginia Tech community of students, faculty, and staff who volunteer their time to help on move-in days, when thousands of students will move in to campus residence halls.

Hokie Helpers' smiles, muscles, and goodwill set the stage for a successful and stress-free move-in. Volunteers will help empty vehicles, move items from the street to the rooms, provide information, and welcome new students and families!

Wednesday - Friday, August 21-23, 2019, 8 a.m. - 5 p.m. daily

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How: By volunteering to help unload cars, carry items to the rooms, give information, hand out water, or provide logistical support, while smiling and being part of the welcoming team.

Who: All faculty, staff, returning students, organizations, and community individuals or groups.

Where: On campus near the residence halls.

Register: You may register either as an individual and be assigned to work with others who have volunteered or you may register yourself as part of a group.

Volunteer Position Overview

Hokie Helpers volunteers receive a blue T-shirt to wear so that they are highly visible to the students and families arriving on campus. Groups can tastefully accessorize, but we do ask that the t-shirt remain unadorned so that we provide one consistent and welcoming message.

We need you to be welcoming and helpful to the families and students arriving. If you don't know the answer to a question, direct the person to one of the information tents so that their question can be answered or appropriately directed.

If you are part of an organization, we don't mind you talking about the organization, but remember that our primary focus is to help these residents get to their rooms in an efficient manner while feeling welcomed. Please place the focus on welcoming them to Virginia Tech, their new "home away from home."

We want you to be safe as you help others. Check in at your assigned information tent; you will be directed toward your area of service from there.

If you have a medical condition or disability that may affect your participation in the event, please let us know so that we may work with you to provide an accommodation or match an area of service with your abilities and comfort level.

When: August 21-23, 2019

Volunteer Shifts

Wednesday, Thursday, Friday

  • morning from 7:30 to 11:30 a.m.;
  • mid-day from 10:30 a.m. to 2:30 p.m.;
  • and afternoon from 1:30 to 5:30 p.m.

Hokie Helpers Registration Instructions

You may register either as an individual and be assigned to work with others who have volunteered or you may register yourself as part of a group. We try to keep groups starting together in the same zone on the days they are volunteering. If you would like to create your own group, you may do so using this online form as well.

Whether you are joining us as an individual or as a member of a small or large group, we (and especially the parents, families, and students) appreciate every volunteer!

If you are registering as a group leader and want to upload a list of your members instead of them individually registering on the site, download the Hokie Helpers Group Roster spreadsheet.

During your registration, you may upload this list using the online form or send it to hokiehelpers@vt.edu.

Note: If your organization plans to volunteer multiple days with different members volunteering at each shift please fill out a separate group registration roster and form for each time slot selected. Your group will be scheduled to participate on all of the date(s) and time(s) that you select.

General Tasks

  • Provide a smile and a warm Hokie welcome
  • Empty cars at the street to keep traffic flowing
  • Load or operate hand trucks and carts to transfer items to residence halls
  • Help navigate buildings, sidewalks, stairs, elevators, and hallways safely with the students' belongings
  • Unload items into residence hall rooms

Information Tents

  • Review information tent book for quick answer knowledge
  • Welcome everyone
  • Provide directions, information, and referrals as appropriate
  • Help check-in and check-out volunteers
  • Hand out water to thirsty Hokie families and volunteers

Darryl McCallum


Ken Belcher


Questions? Email us at hokiehelpers@vt.edu.