Accounts Receivable
Accounts Receivable is responsible for managing incoming payments and ensuring that the organization collects revenue efficiently. They oversee invoicing, track outstanding balances, and follow up on payments from customers, partners, or internal units. Their duties include:
- Generating and issuing invoices for services rendered or products sold.
- Monitoring payment due dates and processing incoming transactions.
- Reconciling accounts to ensure accurate financial records.
- Managing credit policies and assessing customer payment reliability.
- Addressing payment discrepancies and handling collections when necessary.
Their work ensures a steady cash flow for the organization, helping maintain financial health and operational stability.
Shared Email Folders
This shared folder is for journal entries such as:
- Request for a journal entry to split costs between organizations or departments.
- All journal entries that need to be entered from any department in Student Affairs.
This shared folder is used when charges need to be paid by the Virginia Tech Foundation.
This shared folder is used for deposits and invoice requests:
- When someone (like the Bursar’s office) receives a check and needs a CashNet so that they know where to deposit the check.
- BreakZone credit card transactions daily report comes to this folder, as well, and we do a CashNet for it.
- Invoice requests from Conference Guest Services…requesting invoices for school/organization visits to VT, and Conferences or group camps, throughout the summer, and will include lodging fees.
This shared folder is used when employees need any kind of network service done, like ethernet ports, people changing offices, zoom phones, PANIC buttons, etc.